Annual Meeting

2026 Annual Meeting

ItemDateDescriptionLink
Voter Eligibility & Required Documentation2026-06-11This communication helps clarify voter eligibility, proxies, and required documentation. BSFD 2026 Annual Meeting Voter Eligibility Documentation Requirements
2026 Voting Requirements Flowchart2026-06This flowchart was developed to clarify the proxy process and voter eligibility requirements for property owners and trusts. It will help you determine your voter category and identify the documentation needed to register and vote. BSFD Voting Requirements Flowchart
Newsletter2026-06The 2026 Annual Meeting Newsletter serves as the official written notice of the Annual Meeting in accordance with Article I, Section 3(a) of the BSFD Bylaws. As required, a copy of the newsletter will be mailed to each eligible household and postmarked at least nine (9) days before the meeting. For convenience, an electronic copy of the newsletter is also available through the link provided here.2026 BSFD Annual Meeting Newsletter FINAL

Reports: 

State of The District2026-052025-2025 State of the District Report from the Chair that was included in the newsletterState of the District by BSFD Chair
Nominating Committee2026-05-21Nominating Committee Report - Includes candidates' names and positions that will be on the ballot.Nominating Committee Report 2026
Treasurer2025-05-292025-2026 Treasurer's report that was included in the newsletter. 2026 Annual Meeting Treasurer Report Final
Treasurer: Annual Budget2026-05-21FY 2026-2027 Annual Budget included in Newsletter Approved on May 21, 2026.Annual Budget
Tax Collector2026-052025-2026 Tax Collector's report that was included in the newsletter. 2026 Tax Collectors Report Annual Report
2026-2027 Monthly Council Meeting Schedule2026-05July 2026 - June 2027 Monthly Council Meeting Schedule2026 2027 BSFD Monthly Council Meeting Schedule
2025 Annual Meeting Minutes2025-09DRAFT 2025 Annual Meeting Minutes to be ratified at the 2026 Annual MeetingDRAFT ANNUAL MTG 2025 rev 2 minutes

Bylaw Amendments: 

Propose Recall Provision Bylaw2026-05The BSFD Council is proposing the following bylaw amendment which is on the ballot. This amendment would give community members the ability to petition for the recall of an elected official and allow the community to vote on both the recall and a potential replacement to serve the remainder of the official’s term.2026 Proposed Recall Provision Bylaw

Forms:

Proxy Form2026-05-262026 Proxy Form - To be used for individuals on a deed wishing to grant a co-owner their proxy2026 BSFD Proxy Form FINAL
Affidavit Form2026-05-262026 Voter Designation Affidavit for Firms, LLCs, Partnerships, Corporations and Trusts to designate a voter to represent the entity.  2026 AFFIDAVIT FINAL
Nominating Committee Meetings2026 - April & MayThe Nominating Committee scheduled 4 Meetings in preparation for the Annual Meeting and Election on June 25, 2026 (4/28, 5/11, 5/18 and 5/21).  Meeting Agendas and Minutes can be found in the Document Library under the 2026 Council Meeting Folder through the link provided.2026 Council Meetings - All

Voter Lists:

Voter List - Property Tax Roll2025-062025 BSFD Narragansett Property Tax Roll (Note: The Town of Narragansett publishes the tax roll annually in June which would have been too late for the 2026 election. Therefore, the 2026 election used the tax roll from June 2025.2025 BSFD Property Tax Roll Certified
Voter List - BSFD Narragansett Registered Voter List2026-052026 BSFD Narragansett Registered Voter List received late May 2026 from the Town of Narragansett.Certified Narr Reg Voter List

Communications:

   
Nominating Committee Meetings2026 - April & MayThe Nominating Committee scheduled 4 Meetings in preparation for the Annual Meeting and Election on June 25, 2026 (4/28, 5/11, 5/18 and 5/21).  Meeting Agendas and Minutes can be found in the Document Library under the 2026 Council Meeting Folder through the link provided.2026 Council Meetings - All
Nominating Committee2026-04-28Communication Solicitation for CandidatesNominating Committee News 2026 04 28
Nominating Committee2026-05-09Communication Solicitation for Candidates and Ballot Deadline for CandidatesNominating Committee News 2026.05.09
BSFD Appointed Clerk, Janice McClanaghan2026-06-02Annual Meeting Communication #1 - Sent on June 2, 2026Annual Meeting Communication 1 2026 06 02
BSFD Appointed Clerk, Janice McClanaghan2026-06-08Annual Meeting Communication #2 - Sent on June 8, 2026Annual Meeting Communication 2 2026 06 08
BSFD Appointed Clerk, Janice McClanaghan2026-06-11Annual Meeting Communication #3 - Sent on June 11,1016 - Topics include Voter Eligibility, flowchart, and documentation requirementsAnnual Meeting: Voter Eligibility & Documentation Requirements